HUD Section 8 Contract Administration Forms
HUD Model Leases
Appendix 4-A: Model Lease for Subsidized Programs (Family Model Lease)
Appendix 4-B: Model Lease for Section 202/8 or Section 202 PACs
Appendix 4-C: Model Lease for Section 202 PRACs
Appendix 4-D: Model Lease for Section 811 PRACs
|HUD created model leases for use in subsidized, Section 8, Section 202, and Section 811 developments.||When completing leases with new and existing tenants.|
Project Owner's Certification That All Exigent Health and Safety Items Have Been Corrected
|To inform WHEDA that all REAC Exigent Health & Safety Items have been corrected.||When REAC Inspection indicates need for immediate correction of EH & S items.|
HUD Form 9624
Contract Renewal Request Form
|Owner/Agents use to request contract renewals.||When requesting contract renewal.|
|Request for a HAP contract greater than 5 years||To request contract renewals greater than 5 years||When requesting contract renewal terms greater than 5 years|
Attachment 3B of Renewal Policy
OCAF Rent Adjustment Worksheet
|To request an Operating Cost Adjustment Factor (OCAF) rent adjustment.||Submit 120 days before the anniversary date.|
HUD Form 92273 (Excel)
Rent Comparability Grid
|Completed by persons performing Rent Comparability Study to compare similar properties to subject property.||Submitted with rent adjustment requests when current rents are above fair market value.|
Budget Worksheet: Income and Expense Projections
|To request a budget based rent increase.||Submitted to WHEDA 90 days prior to beginning of FY.
Exception: Section 202 properties submit documents 30 days prior to beginning of fiscal year.
HUD Form 92458
|Owner/Agents use to establish a new rent schedule||When requesting rent or utility changes during a rent increase|
|Sample 30-Day Notice to Tenants of Rent Increase Request||To notify tenants that the owner is requesting a rent increase as required by 24 CFR 245.||Posting and notification to tenants should be done when requesting a rent increase.|
Appendix 11.3 – Recap Second Notice of Opt Out – 120 Days
||The Second notice to residents reminding the residents of the owner's intent not to renew their expiring HAP contracts.
||Notice is posted/mailed to residents 120 days prior to contract expiration.
|Appendix 2 - Owner's Certification||Certifies that the Owner complied with the tenant comment period procedures set forth in 24 CFR 245.||Certification to be submitted 30 days after the notice of rent increase to tenants has been posted.|
Owner Sample Format for Reporting Unit Turnover
||To provide unit turnover data for calculating AAF rent adjustment.||When requesting AAF rent adjustment.|
|Sample Letter to Residents: One-Year Notification—Owner Intends to Renew (from HUD Renewal Guide)||To notify residents of the owner's intent to renew their expiring HAP contracts.||Notice is posted/mailed to residents 12 months prior to contract expiration.|
|Sample Letter to Residents: One-Year Notification—Owner Does Not Intend to Renew (from HUD Renewal Guide)||To notify residents of the owner's intent not to renew their expiring HAP contracts.||Notice is posted/mailed to residents 12 months prior to contract expiration.|
WHEDA Multifamily New or Revised Authorization Agreement for Automatic Credits Automated Clearing House (ACH) Transfer
|Authorizes WHEDA to deposit or withdraw money from authorized accounts.||Submit when becoming a participating lender or when changes to ACH accounts are needed, such as new loan, agent change, owner change, or personnel change.|
|Special Claims Checklist||To verify that all documentation is enclosed with the Section 8 Claim Request.||When Owner/Agent prepares a Section 8 Claim Request. The checklist should be kept as backup by the Owner/Agent.|
Tax Credit, HUD & WHEDA Contact Information
|Updating owner or agent contact information due to change in personnel, address, ownership, or management.